Privacy Policy
MechCAD Software, LLC Effective date: September 18, 2026 (last updated: September 18, 2026)
This Privacy Policy explains how MechCAD Software, LLC (“MechCAD”, “we”, “us”) collects, uses and shares information. It covers our website (), the AceMoney desktop software, the AceMoney Receipts web app (), and the AceMoney Receipts apps for iOS and Android.
1. Information we collect
Personal information. You may give us your name, email address, phone number and mailing address. Payments on our website are processed by third-party payment providers (Stripe and PayPal); we do not store full payment card details. We also keep your account details, order history and messages you send to support.
Other information. Our website may collect usage patterns, device information and IP addresses, and uses cookies and similar technologies (section 6).
How we collect it. We collect it through forms, our online store, and automated tools.
AceMoney desktop software. Your financial data in the AceMoney desktop software is stored on your own computer. We do not collect it.
2. AceMoney Receipts
This section describes the AceMoney Receipts apps and web app. Some features exist only in certain versions or plans; where that matters, we say so.
Receipt data. When you save a receipt, we store the merchant, amount, date, category, a photo of the receipt and, if you allow location access, the place where it was captured. This is stored in our cloud database and storage (Google Firebase). Today our servers can read this data. We are building end-to-end encryption for a future release; until it ships, treat receipts you store in the cloud as readable by our servers, as with any server application’s own database.
Mileage. If you use mileage tracking and allow location access, the app records the route and distance of your trips to create mileage records.
Reading your receipts.
- Free plan: receipts you scan are read on your device (Google ML Kit). They are not sent to our servers for automatic reading.
- Sharpen with Cloud: if on-device reading misses or misreads details on a saved receipt, you can choose to tap Sharpen with Cloud, up to 3 times a day on the free plan. Our servers then send that receipt’s image, and the details already read on your device, to Google’s Gemini AI (through Google Vertex AI) to fill in or correct them.
- Pro plan: receipt images you scan may be read by Google’s Gemini AI, either directly from the app (Google Firebase AI Logic) or through our servers (Google Vertex AI), to extract the merchant, amount and line items.
Email receipts.
- Version 2.0 and later (Pro): you get a personal receipt address. Email you forward or copy to that address is received by our email provider (Amazon Web Services) and read by our servers, using Google’s Gemini AI to recognize receipts and extract their details from attachments and email text. We never access your mailbox; only messages you send to that address reach us.
- Versions 1.0.x: if you chose to sign in with Google and turn on receipt import, the app used read-only Gmail access (the
gmail.readonlyscope) only to find receipt emails. Its use of that data complies with Google’s API Services User Data Policy, including the Limited Use requirements. Version 2.0 replaces it with email forwarding.
Voice commands (Pro). If you use voice commands, the app records your voice and sends the audio to our servers. Our servers send it to Google’s Speech-to-Text and Gemini (Google Vertex AI) services to understand the command. The app does not send your voice directly to Google.
Bill splitting. If you share a bill split, the people you share it with can see that split’s details and their share.
Crash and diagnostic reports. To find and fix bugs, the app can send technical crash and error reports (device model, operating-system and app version, and what happened) to Google Firebase Crashlytics and, from version 2.0, to Sentry. From version 2.0 this is off unless you turn it on in Settings, and you can turn it off again at any time. Versions 1.0.x send crash reports to Firebase Crashlytics automatically.
Advertising (free plan only). The free plan shows ads from Google AdMob. To show ads, measure them and prevent fraud, Google’s ads software collects your device’s advertising identifier, your IP address (which can indicate your approximate location), how you interact with ads and the app, and diagnostic information, and shares it with Google. Where the law requires it (for example in the EU, the UK and the EEA), you choose whether ads may be personalized when you first open the app, and you can change that choice in Settings. We do not ask for permission to track you across other companies’ apps and websites, and we do not use your data to do so. On Android you can reset or delete your advertising ID in your device settings. If you have any paid plan, you see no ads, and the ads software does not run.
Purchases. If you buy a subscription or an in-app purchase, Apple or Google processes the payment. Our subscription provider (RevenueCat) receives your purchase history and an account identifier to manage your subscription. We do not receive your full payment details.
Account, sign-in and notifications. We use Firebase Authentication, Sign in with Google, Sign in with Apple and Firebase Cloud Messaging to run your account and send notifications. Firebase App Check helps confirm that requests come from our genuine app.
The web app. AceMoney Receipts on the web (receipts.acemoney.us) is meant for desktop and laptop computers. Receipts and images you add there are stored in the same cloud database and storage as in the app. On the Pro plan, our servers may read a receipt image you upload, using Google Vertex AI, to fill in missing details. On the free plan, images you upload on the web are not read automatically.
Android backup. On Android, your phone’s built-in backup includes the app’s data on your device, your receipts included. The backup goes to your own Google account, is encrypted with your device’s screen-lock PIN, pattern or password, and is managed by Google, not by us. You can turn it off in your phone’s backup settings.
How long we keep it, and deleting it. We keep your receipts, images and account data until you delete them. You can delete any receipt in the app. Delete Account in the app’s Settings deletes your receipts, their images and your account from our cloud, and clears the app’s data on your device. Crash reports, and data collected by Google’s ads software, are kept by those services under their own retention rules.
Who processes this data for us. Google (Firebase, Google Cloud, Vertex AI and Gemini, Speech-to-Text, ML Kit, Crashlytics, AdMob), Amazon Web Services (email receipt delivery), RevenueCat (subscriptions), Sentry (error reports, version 2.0 and later), and Apple and Google (app stores and purchases).
3. How we use your information
We use it to:
- process and fulfil orders;
- provide our apps and services, including the Receipts features in section 2;
- give customer support;
- improve our website and apps;
- send marketing messages, with your consent;
- show ads on the free plan of AceMoney Receipts;
- meet legal obligations and prevent fraud.
4. Sharing your information
We share information:
- with service providers that work for us, including payment processors (Stripe, PayPal), email delivery (Mailchimp), hosting, analytics (Google Analytics), and the processors named in section 2;
- with Google, for advertising on the free plan of AceMoney Receipts, as described in section 2;
- when the law requires it, or to answer lawful requests from public authorities;
- in a merger, acquisition or sale of assets;
- with your consent.
We do not sell your personal information to third parties for their own marketing.
5. International data transfers
We are based in the United States, and our website and services are hosted in the United States. Google and our other providers may process your information in the United States and other countries, under their own standard contractual terms. Data protection laws there may differ from those where you live.
6. Cookies and similar technologies
Our website uses:
- essential cookies, which it needs to work;
- performance cookies, for analytics (Google Analytics);
- marketing cookies, for delivering ads.
You can manage cookies in your browser settings.
7. Data security
We use reasonable security measures, including encryption in transit (SSL/TLS) and secure servers. No method of transmission over the internet or of storage is 100% secure.
8. Your rights and choices
Depending on where you live (for example under the GDPR or the CCPA), you may have the right to:
- access a copy of your personal information;
- correct inaccurate information;
- delete your data. In AceMoney Receipts, Delete Account in Settings does this directly;
- opt out of marketing messages and non-essential cookies;
- change your advertising-personalization choice in AceMoney Receipts’ Settings, where offered.
To exercise these rights, use our contact form at .
9. Children’s privacy
Our website, software and apps are not intended for children under 13 (or under 16 where the law sets that age). We do not knowingly collect personal information from children.
10. Changes to this policy
We may update this policy. When we make material changes, we will post the new version here with a new effective date. Continuing to use our website, software or apps after a change means you accept it.
11. Contact us
For questions about this policy, use our contact form at .
This policy is governed by the laws of the State of Florida.